Size labels are not measurements. A repeatable chart states exactly where and how each point is measured, then records the buyer's grading and acceptance tolerance.
01 · RFQ PREPARATION
Name every point of measure
Use a consistent point name, a diagram or written method and the unit of measure. Clarify whether the garment is laid flat, fastened, stretched or relaxed.
02 · RFQ PREPARATION
Choose the controlling size
Identify the base size used for development and the exact approved sample. A size label alone cannot show where a measurement was taken.
03 · RFQ PREPARATION
State grading explicitly
List the change from one size to the next for each point. Do not assume one grade rule applies to every dimension or garment type.
04 · RFQ PREPARATION
Treat tolerance as a buyer decision
Set tolerances only after considering the product, measurement method and intended acceptance process. Ask the supplier to confirm feasibility; do not present an arbitrary number as a universal standard.
05 · RFQ PREPARATION
Keep an auditable record
Record requested, sample and reviewed values in separate columns, with the sample ID, reviewer, date and disposition for each out-of-tolerance point.
WORKING CHECKLIST
Fields to keep together
- Point name and diagram
- Measurement method and garment condition
- Unit and base size
- Requested value
- Grade by size
- Buyer-defined tolerance
- Actual sample value
- Reviewer decision
PRACTICAL EXAMPLE
Turn an open request into a controlled brief.
| Version | Example |
|---|---|
| Ambiguous | Chest 58 cm. |
| Repeatable | Half chest measured 2.5 cm below the armhole, garment laid flat and relaxed, size M, 58 cm requested; buyer tolerance and grade shown in the attached chart. |
COPYABLE RFQ RECORD
Fields to send
Product reference code or URL: Specification or tech-pack version: Product type and intended fit: Verified material or requested fabric details: Colors and quantity by size: Artwork and decoration requirements: Sample purpose and approval stage: Labels, packaging and carton requirements: Destination and requested delivery window: Documents or evidence to review: Please confirm availability, exact specification, MOQ, sample terms, currency, quotation basis, included packaging, timing, delivery terms and all exclusions.
RELATED RESOURCES
Continue the buying brief.
FINAL CHECK
Keep assumptions out of the purchase record.
Only use product, performance, authorization and commercial claims that can be supported for the exact reference. Record the approved sample, written specification and quotation before placing an order.
Use the sample request, review the destination preparation guides, or contact OUTERFRAME with a complete RFQ.