A comparable wholesale quotation starts with a comparable product brief. Preserve the exact reference code, separate verified facts from buyer requirements and ask the supplier to confirm every missing specification.
01 · RFQ PREPARATION
Define the fit
State rise, leg shape, length, intended fit and size range. Attach points of measure, method, tolerance and grading rather than relying only on size labels.
02 · RFQ PREPARATION
Confirm fabric and wash
Request the documented fiber composition, construction, weight and stretch basis. Use an approved visual reference for wash and define acceptable appearance variation.
03 · RFQ PREPARATION
Review construction and trims
List waistband, fly, pockets, belt loops, seams, rivets, buttons, patches and any buyer-owned branding that is authorized for use.
04 · RFQ PREPARATION
Set the approval record
Evaluate fit, measurements, appearance and trim function on the sample. Record the approved wash, size chart, packaging and bulk comparison method.
RFQ TEMPLATE
Fields to send
Product reference code: Product type and intended fit: Verified material or fabric requirement: Colors and size ratio: Quantity by style, color and size: Artwork and decoration requirements: Sample purpose and approval stage: Labels, packaging and carton requirements: Destination and requested delivery window: Documents or evidence to review: Please confirm availability, exact specification, MOQ, sample terms, currency, quotation basis, included packaging, timing, delivery terms and all exclusions.
FINAL CHECK
Keep assumptions out of the purchase record.
Only use product, performance, authorization and commercial claims that can be supported for the exact reference. Record the approved sample, written specification and quotation before placing an order.